Oferty pracy: hr coordinator

We are looking for an Office Coordinator to join our team in Bielsko-Biała. You will manage office activities, facilitate management, provide administrative support, and ensure a productive and efficient work environment for our employees.

• Great organizational and time management skills
• Ability to independently prioritize tasks
• Fluent English, fluent or native Polish
• Knowledge of MS Office tools
• Driver's license (Category B).

• Coordinating office activities and operations to ensure efficiency and compliance with company policies

• Managing office supplies inventory, placing orders as needed, and verifying invoices and orders in the system

• Handling the hotline – answering incoming calls and appropriately redirecting callers

• Supporting meeting planning, managing conference room calendars, and coordinating catering for meetings

• Welcoming and assisting office visitors, including clients, service technicians, and employees’ guests

• Maintaining overall office tidiness and cooperating with building management and vendors on facility-related matters

• Supporting HR or Operations teams with onboarding processes and employee documentation

• Maintaining and managing filing systems, databases, and documentation, both electronic and paper-based

• Providing administrative support to various departments according to current needs

• Supporting internal communication and the organization of company events

• Handling incoming and outgoing mail – verification, system entry, and distribution across company departments

• Managing courier shipments – maintaining courier databases, sending and receiving parcels, handling documentation, verifying invoices, and allocating costs

• Booking hotels for employees

• Preparing employee access cards – responsibility for internal audits in cooperation with the Security Manager (on a weekly basis)

• Responsibility for the Print Room and the equipment located there

• Managing office keys – full responsibility for all building keys, maintaining registers, organizing keys, and handling all related activities

• Leading small projects

• Supporting the Office Manager

• Parking control – reserving parking spaces for guests, monitoring employee reservations, and ensuring that guests sign in at the Front Desk register

We care about your well-being and professional growth. Here’s what we offer to make your experience with us truly rewarding:

Work-Life Balance: additional leave for significant life events, an extra day off to celebrate our company’s anniversary, and sick leave compensation.

Supportive Environment: Take a day off to volunteer, use our free anonymous psychological counseling service, and enjoy access to our company’s products.

Modern Workplace: Work in a comfortable office with ergonomic furniture, a sunny summer terrace, and plenty of perks like free coffee, tea, and breakfast cereals every day. Our office is pet- and kid-friendly and has no dress code. You also have the option of parking in the building.

Community & Well-Being: Join in on philanthropy projects, where you can support a charity or non-profit organization of your choice with company-matched donations. Have fun at our team-building events, hackathons, Christmas parties, or summer celebrations.

Diversity & Inclusion: We’re committed to creating a workplace where everyone feels welcome, with fair recruitment practices that offer opportunities to all.