Oferty pracy: office assistant

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’s Privacy Notice and Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

The Senior Executive Assistant position is a highly visible and strategic role, providing proactive administrative and operational support to Global Head of TBS at the highest organizational level. This role requires a seasoned professional with advanced administrative, project management, and strategic communication expertise to handle complex projects, initiatives, and daily responsibilities with precision and discretion.

This position represents a unique opportunity to contribute to Takeda’s leadership team by delivering seamless and strategic executive-level support. If you are a highly skilled, proactive, and dependable professional with the ability to excel in a dynamic, globally integrated environment, we encourage you to apply. Hybrid work model tailored to the requirements of the position 3-4 days in the office per week.

The ideal candidate will exhibit exceptional judgment, intercultural communication, and analytical abilities, seamlessly managing assignments in a dynamic and fast-paced international environment.

• Provide dedicated support to: Global Head of TBS
• Employment Type: Direct contract with Takeda, fostering long-term commitment and alignment with the organization's goals

INSPIRED BY PATIENTS. POWERED BY YOU.

Key Responsibilities:

• Serve as the primary point of contact and support for Global Head of TBS, taking full ownership of administrative, operational, and project-related tasks.
• Assist and provide strategic input during Leadership Team (LT) meetings, including synthesizing information, preparing materials, and proposing actionable insights.
• Anticipate needs and proactively identify potential challenges, offering innovative solutions for process optimization and implementation of new tools.
• Handle scheduling, correspondence, and document preparation, ensuring accuracy, confidentiality, and efficiency.
• Independently manage responsibilities within established best practices, ensuring alignment with organizational goals and objectives.
• Partner effectively with key internal and external stakeholders, demonstrating exceptional interpersonal, negotiation, and diplomacy skills.
• Demonstrate initiative and independent decision-making to support complex deliverables with minimal supervision.
• Maintain a thorough understanding of organizational processes, systems, and procedures to execute responsibilities effectively.
• Providing support to the Business Support Team in daily basic activities (e.g. large meetings, events).
• Other assistant activities such as calendar management, travel arrangements, expense management, onboarding and offboarding LT’s members.

Key Competencies & Skills Required

• Proven experience in advanced executive administrative support, including project management, analytical thinking, and strategic planning.
• Strong ability to anticipate needs, solve problems proactively, and exercise sound judgment under minimal supervision.
• Exceptional written and verbal communication skills; ability to interact confidently with diverse stakeholders across global teams.
• Expertise in intercultural communication and relationship-building with a diplomatic and professional demeanor.
• Strong organizational and time management abilities, with the ability to prioritize and handle multiple tasks.
• Advanced proficiency in MS Office Suite, process optimizations, and leveraging new administrative tools to enhance effectiveness.

Qualifications & Experience

• Minimum of 5–7 years of experience in a similar senior-level executive assistant role, preferably in an international organizational environment.
• Demonstrated ability to handle critical and high-stakes assignments with discretion and professionalism.
• Familiarity with corporate procedures and protocols at the highest levels of an enterprise.
• English at an advanced level, both written and spoken. German is welcome but not required

Locations

Base Salary Range:

The estimated salary range reflects an anticipated range for this position. The actual base salary offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.

Employees may be eligible for a comprehensive range of benefits and incentives:

• short-term incentives

• Sport cards

• private medical care subscription

• group life and accidental death insurance

• participation in Employee Capital plans (PPK)

• social found benefits

• Well-being benefits and others

Pracownicy mogą być uprawnieni do szerokiego zakresu świadczeń i benefitów:

• system bonusowy

• karty sportowe

• opieka medyczna

• grupowe ubezpieczenie NŻ I NW

• udział w pracowniczych planach kapitałowych (PPK)

• benefity z ZFSS

• well-beingowe benefity oraz inne

Worker Type

Worker Sub-Type

Time Type