Oferty pracy: head controlling finance

This role works in close, day-to-day partnership with the CFO, taking ownership of financial and administrative operations while the CFO retains responsibility for strategic decisions and external representation (Supervisory Board, investors, auditors).

Job description:

• Lead the finance, administration, and HR administration function, overseeing accounting, controlling, treasury, tax, and payroll
• Oversee the accounting books, in particular the month-end close process and tax settlements, in cooperation with the chief accountant; maintain hands-on command of the accounting system (Comarch Optima) sufficient to independently verify and control the books
• Co-establish key financial policies together with the CFO (e.g. revenue recognition principles, valuation of long-term contracts)
• Prepare the annual budget and rolling financial forecasts
• Drive the optimization and standardization of accounting processes as the company scales, including proposing improvements to the configuration and use of the accounting system (Comarch Optima)
• Support cash flow management and long-term financial modelling aligned with the company's 2025-2030 strategy
• Prepare management reporting, KPI dashboards, and variance analysis for the CEO, Management Board, Supervisory Board, and investors
• Prepare draft materials and dashboards for the Management Board and Supervisory Board, for presentation by the CFO
• Manage the financial aspects of EU and national grant-funded projects (e.g. FENG, PARP, ESA programmes): budgeting, cost eligibility, reporting, and audits
• Monitor project controlling for space missions and hardware programmes on an ongoing basis, including cost tracking, milestone invoicing, and margin analysis
• Prepare draft responses to auditor and investor due diligence queries, subject to CFO approval; manage data room administration
• Resolve routine VAT/WHT questions on cross-border transactions independently, escalating unusual or contentious cases to the CFO
• Ensure compliance with Polish accounting standards, tax regulations, and corporate law (KSH), working with external accountants, auditors, and legal advisors
• Oversee HR administration, payroll, and compliance with the Polish Labour Code (Kodeks pracy) and GDPR in HR processes.
• Lead and mentor a small finance and administration support team

What we expect:

• 7+ years of experience in finance, including 3+ years in a leadership role (Head of Finance, Finance & Administration Manager, Financial Controller, or similar)
• Experience implementing or upgrading ERP, controlling, or HR/payroll tools
Strong knowledge of Polish accounting standards (Ustawa o rachunkowości), CIT/VAT regulations, and financial reporting requirements - at the level of shaping policy, not only
• ing it
• Practical knowledge of Polish labour law, payroll, and social security regulations (ZUS, PIT, PPK), including different forms of employment (UoP, B2B, UZ/UoD)
• Hands-on experience with budgeting, controlling, and cash flow management in a project-based organization
• Experience with publicly funded R&D projects (NCBiR, PARP, FENG, Horizon Europe, or ESA contracts), including cost eligibility and grant reporting
• Ability to build financial models and present financial information clearly to non-financial stakeholders, including boards and investors
• Proficiency in Excel and hands-on working knowledge of Comarch Optima (Księga Handlowa module) or a comparable accounting ERP system, sufficient to control the books directly and identify process improvements
• Experience with HR/payroll systems
• Fluent Polish and professional English (min. B2), both spoken and written
• Hands-on attitude: comfortable operating both strategically and in day-to-day execution in a scale-up environment

Nice to have:

• Experience in a VC-backed company, including investment rounds, due diligence, or investor reporting
• Background in deep-tech, hardware manufacturing, aerospace, or another engineering-driven industry
• Experience with IFRS reporting or audit background (ACCA, CIMA)
• Famliarity with transfer pricing, R&D tax relief (ulga B+R, IP Box), and export transactions
• Experience designing compensation and benefits structures, including ESOP or incentive plans

What we offer:

• A key leadership role with real impact on the growth of one of Poland's leading NewSpace companies
• Direct cooperation with the CFO, CEO, and Management Board on strategic decisions, including the company's transition from supplier to mission integrator
• Exposure to international customers, investors, and space agencies
• Flexible working hours and hybrid work options
• Co-financing of kindergarten or nursery fees
• A wide range of benefits to choose from, including sports cards, private healthcare, and more

We believe in a "human" approach to work and care about work-life balance. Additionally, one of our most significant assets is our attention to mutual support and knowledge exchange at work.

Nursery and kindergarten subsidies

Flexible working hours

Company sports team

Cafeteria plan

Meal subsidies

No dress code

Employee parking

Our recruitment process is designed to be efficient and transparent, giving you a no-nonsense approach to evaluating fit and next steps.

Interested in joining our team? Contact us at job@kplabs.pl!