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Oferty pracy: Team Assistant - Poznań, wielkopolskie

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Executive Assistant to the CEO
WizzDev
60-791 Poznań
Kontrakt B2B
Aplikacja w witrynie firmy

Opis stanowiska

Oto, co w opisie oferty pracy pokrywa się z Twoim profilem.

Wymiar pracy

Kontrakt B2B

Świadczenia

Na podstawie pełnego opisu stanowiska
Darmowe lub dofinansowane posiłki

Pełny opis stanowiska

We at WizzDev are looking for a highly organized, proactive, and discreet Executive Assistant to become the “right hand” to our CEO. In this role, you will be the engine behind the CEO’s productivity, managing priorities, streamlining communication, and ensuring that no detail falls through the cracks. This is a unique opportunity for someone who wants to understand the inner workings of an IT B2B company, enjoys high-level coordination, and thrives in a fast-paced environment where “closing the loop” is a way of life.

Your Mission
Your goal is to maximize the CEO’s efficiency by managing their calendar, travel, and documentation, while also acting as a bridge between the CEO and the rest of the team. You will support sales and customer service processes (without being a salesperson), coordinate talent acquisition processes for key business functions, and ensure a seamless flow of information across the organization.
Areas of Cooperation

Manage the CEO’s calendar, travel arrangements, and meetings (including agendas and minutes in PL/EN) to ensure zero scheduling conflicts,

Coordinate end-to-end talent sourcing for roles supporting leadership—from crafting job descriptions and screening CVs to conducting initial interviews and managing the “Who” hiring methodology,

Maintain “hygiene” in our CRM (HubSpot); prepare SOW/MSA documents using templates; and coordinate offer deadlines and follow-up tasks,

Prepare high-level financial reports, HR summaries, and project status updates; support the Office Manager and external accounting to ensure timely document flow,

Build and maintain a library of Standard Operating Procedures (SOPs); manage the CEO’s social media profiles; and maintain the internal decision log,

Coordinate the b2b contractor orientation process (checklists, equipment, tool access) in collaboration with PMs and administrative teams.

Required qualifications and experience

You are self-reliant, detail-oriented, and known for always finishing what you start,

Fluent in both Polish and English (C1), with the ability to draft professional documents in both languages,

Quick to adapt to modern tools (Google Workspace, Confluence, HubSpot CRM, Gemini, Slack,

Comfortable working with spreadsheets and “feeling the numbers” for financial reporting,

A degree/student in Accounting, Economics, Administration, or a related field is preferred,

Absolute responsibility for data privacy and sensitive company information.

Good to have

Experience in junior-to-mid level IT B2B recruitment coordination,

Familiarity with Insert Nexo,

Knowledge of the German language,

Driving license (Cat. B).

Your first days with Us

We believe that a good orientation process is the foundation of a successful and long-term collaboration. Our goal is to make sure that every collaborator feels comfortable, well-informed, and supported from day one.

The orientation process often starts before the formal agreement is signed. At the final step of selection, we may invite you to an informal meeting or lunch with the team members you will be cooperating with. It is a good opportunity to get to know each other.

Your first days are planned to ensure a smooth and stress-free start. You will get to know the team, the office, and the way we collaborate day to day. We will introduce you to our key tools, processes, and ways of cooperation.

In the following days, we focus on your scope of services and objectives. You will take part in introductory meetings, have a conversation with your project coordinator or key contact, and gain a clear understanding of goals and expectations. You will also learn more about our company culture and the direction we are heading.

The orientation process ends with a welcome lunch with the CEO. This is a moment to reflect on your first weeks and discuss next steps in your development and collaboration with the company.

We know that starting a new partnership is an important step. That’s why we focus on clear communication, support, and transparent rules of cooperation from day one.

Selection process in 4 steps

Stage 1

We review your email responses and get in touch by phone with selected candidates.


Stage 2

We meet in the office to get to know you better — we’ll talk about your previous experience, your approach to projects, and ask for references.


Stage 3

The second in-person meeting focuses on assessing your technical skills.


Stage 4

If both sides are interested in moving forward, we discuss the terms of cooperation. Once everything is agreed, we contact your references and finalize the process.

Contact our recruiter via mail: career@wizzdev.pl
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