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Recruiting Coordinator - job post

Apollo.io
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Apollo.io is the leading go-to-market solution for revenue teams, trusted by over 500,000 companies and millions of users globally, from rapidly growing startups to some of the world's largest enterprises. Apollo.io provides sales and marketing teams with easy access to verified contact data for over 270 million B2B contacts, along with tools to engage and convert these contacts in one unified platform. By helping revenue professionals find the most accurate contact information and automating the outreach process, Apollo.io turns prospects into customers. Apollo raised a series D in 2023 and is backed by top-tier investors, including Sequoia Capital, Bain Capital Ventures, and more, and counts the former President and COO of Hubspot, JD Sherman, among its board members. Apollo.io is growing rapidly, with 900% revenue growth since 2021, and is looking for world-class talent to keep building with us.

We’re hiring a Contract Recruiting Coordinator! We are looking for a detail oriented scheduling connoisseur that can effectively communicate with candidates and internal hiring teams. Our Recruiting Coordinators partner with internal and external stakeholders to provide a positive & memorable candidate experience.

As a Recruiting Coordinator, you will provide excellent recruitment administrative support to the recruitment team, hiring managers, and Apollo candidates.

Responsibilities:

  • Coordinate and schedule interviews, manage our scheduling tool, and communicate with candidates, interviewers, and recruiters on a daily basis
  • Play an active sourcing role within the team, reviewing inbound and outbound applicants for the Recruiter/Hiring Manager to screen on an ongoing basis
  • Continuously update our Applicant Tracking System, ensuring our database remains clean and up-to-date
  • Create a personalized interview experience for all active, passive, and future candidates of Apollo
  • Create an open line of communication with candidates and all parties involved before and during interviews
  • Assist with identifying issues affecting the hiring process and ensuring it is as fast and smooth as possible, for both candidates and hiring managers
  • Help our hiring team build the best candidate, recruiter, and hiring partner experience
  • Solve problems in real time including (but not limited to): interview cancellations, changing schedules, Zoom links, etc.
  • Be the point of contact for any issues that may arise throughout the day of interviews, while communicating any issues with candidates, recruiters and hiring managers
  • Ability to think on your feet and be creative in solving problems when things don’t go as planned

Requirements:

  • 1+ years experience working in a high-growth environment
  • 1+ years of experience as a Recruitment Coordinator/Talent Acquisition Coordinator
  • Experience thriving in fast-paced work environments and managing multiple tasks
  • Track record for working well in a team environment
  • Previous experience using a top tier ATS (we use Greenhouse!)
  • Experience setting expectations with multiple stakeholders at once
  • Excellent verbal and written communication skills
  • Any certification or formal training as a Recruitment Coordinator/Talent Acquisition Coordinator is a plus

What You’ll Love About Apollo

Besides the great compensation package and culture that thrives in openness and excellence, we invest tremendous effort into developing our remote employees’ careers. The team embraces that we have a sole purpose: to help customers maximize their full revenue potential on the Apollo platform. This mindset opens us up to a lot of creative approaches to making customers successful at scale. You’ll be a significant part of a lean, remote team, empowered to really own your role as a proactive educator. We’re very collaborative at Apollo, so you’ll be able to lean on your teammates, even in adjacent departments, to help you achieve lofty goals. You’ll be supported and encouraged to experiment and take educated risks that lead to big wins. And, you’ll have a whole team remotely by your side to help you do it!

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