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Job Post Details
Procurement Experience Agent - job post
Opis stanowiska
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- Pełny etat
Lokalizacja
ŚwiadczeniaNa podstawie pełnego opisu stanowiska
- Elastyczne godziny pracy
- Pakiety i karty sportowe
- Program poleceń pracowniczych
- Ubezpieczenie grupowe
- Ubezpieczenie na życie
Pełny opis stanowiska
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Job Description
Job Description
Takeda Business Solutions (TBS) is a global function and key business partner for Takeda. TBS is committed to creating an exceptional experience where you feel supported & confident in our solutions, across Finance, Procurement, and HR. We create value for the business by freeing up employees’ time to better focus on patients and core operations.
The Procurement Agent is responsible for the delivery of procurement responsibilities within Takeda’s overall Source to Pay (S2P) process.
ACCOUNTABILITIES:
Walk-through assistance to users on existing buying channels and suppliers, accrual process and set-up new users’ profiles
Delivery of the end-to-end Procurement process in a compliant, effective and efficient way, with a focus on cycle time and improved user experience.
Correct and timely execution of non-contract related POs on behalf of the users, ensuring understanding of key requirements and translating business needs into actions in a timely and efficient manner
Managing the requests coming from the users, with a high focus on transactional activities (e.g. PRs and users settings or invoice management), supporting issues management and resolution, also with the support of the Sr. Procurement agents who will act as escalation, and ensuring effective and efficient responses are provided to the users for an improved people experience.
Address issues related to non-compliance to procurement and supplier management guidelines to the relevant TBS Teams, and recommend solutions in alignment with Sr. Procurement agents
Support implementation of global initiatives (e.g., eInvoicing, buying channels, P-Card, IVT, BuyEasy, …)
Ensure new vendors are being created only when strictly necessary and based on business needs, otherwise direct the users to existing vendors
Champion Continuous Improvement initiatives and be agents of change
Support supplier selection and on-boarding
Ensure all new vendors on-boarded are in line with existing policies and requirements and execute compliance checks on behalf of the users
Help ensure appropriate supplier compliance checks (TPRM) are performed and verified in order to minimize risk in the set up of new vendors to Takeda
Help Sr. Procurement agents ensure all information related to new and existing suppliers (except for Preferred suppliers) are provided on time and made available in the relevant systems
Support onboarding tasks performed via/by other TBS Procurement Solutions teams – maintain overview and control
Liaise with other TBS towers and GREFP and keep up-to-date with all relevant process updates or changes
Identify and implement opportunities for improvement and manage risks upfront, to help customers feel confident and supported
Ability to build collaborative relationships based on trust and respect, staying involved until the customers understand the proposed solutions
Track, monitor and report KPIs related to user experience as well as supplier enablement process for non-Preferred suppliers and Source-to-Pay user
EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:
Fluent in English and ideally business level fluency in the region’s primary operating language
Master or min. Bachelor degree and 2-3 years of relevant purchasing or supplier management/enablement experience
Knowledgeable in systems and processes for efficient management of vendor creation and deactivation processes
Knowledge of SAP Ariba, MDG, LINC and internal procedures and policies
Ability to set clear and realistic expectations and proactively provide updates on the way
Customer-focused and people oriented with high attention to details and committed to creating strong partnerships
Be holistic in providing responses, looking at the whole picture of the request and offering sustainable solutions
Be able to listen carefully to customers and be open to consult with them for process changes
Good understanding of all TBS Procurement roles and interdependencies or fast learning
Good time management skills and ability to prioritize tasks
Strong data-centric mindset, good ability to recommend improvements based on facts
Ideally experience or knowledge of offshore or shared service operating environments
TBS problem-solving and entrepreneurial mind-set - driven to create and innovate
What Takeda Business Solutions can offer you:
No investment we make pays greater dividends than taking good care of our people. We offer you a full range of benefits, such as:
Your Wealth
Competitive Salary
Annual Bonus
Referral Bonus
Social Fund (Christmas Bonus, Holiday Allowance etc.)
Employee Recognition
Your Health
Medical Care - various packages for the employee fully sponsored by Takeda. Family packages additionally paid by employee.
Eyeglass refund
Your Future
Group Life Insurance
Employee Capital Plans
A broad variety of learning platforms
Professional Growth opportunities including mentoring program
Next-Generation Series – our comprehensive offer of internal webinars available to all employees from day 1
Your Well-Being
Subsidized Sport Card
Takeda Sport & engagement teams
One additional day-off for voluntary activities
Fruits in the office, broad variety of coffee and tea
Flexible working hours and hybrid working
Employee assistance program
Onboarding trainings and support from an employee ambassador – “Tomodachi” – your buddy during the first month at Takeda
We don’t do ordinary – at Takeda we unite in diversity! Takeda is committed to creating an inclusive workplace, where individuals are recognized for the diverse backgrounds and abilities they bring to our company. We are continually improving workplace experience and accessibility for everyone, and welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our Team.
#LI-Hybrid